APS Facilities Rental Request

Arlington Public Schools Facilities Rental Request
Before filling out this form please review the "Community Use of School Facilities User Manual" as well as the facilities calendar(s) for space availability.

Rental fees can be found here.

Form must be completed at least 4 weeks before the date of your event.

Please contact facilitiesrentals@arlington.k12.ma.us or 781-316-3535 for questions.
Contact Information
Your Name*

First NameLast Name
Your email address*
example@example.com
Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Name of Organization/Group (if applicable)
Address of applicant or organization*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Name of person who will be ON SITE the day(s) of event*

First NameLast Name
Phone number of person who will be ON SITE the day(s) of event*
Please enter a valid phone number.Format: (000) 000-0000.
Email of person who will be ON SITE the day(s) of event*
example@example.com
Type of Organization*

Arlington Public School or Town of ArlingtonNon-profit groupsCommercial entity, Individual, or other groups not affiliated with APS or TownLong-term rentals (explicitly for the after-school care of students).
Nonprofit Status Proof*

Please upload a copy of your IRS Determination Letter or a Form 990 showing that you have nonprofit status.
Cancelof
Rates for all spaces can be found here.
Event Information
Name of event*
Purpose of event*
Date(s)*
Time of event*

Hour Minutes

AM/PM Option

Until
until
Hour Minutes

AM/PM Option
Total 0.0
Please note that all rentals (with the exception of athletic fields) shall be billed in three hour increments. Minimum rental period is three hours.

Custodial Detail (setup and breakdown, cleaning, restroom access) - this is listed separately from the room rate. Custodial Details are REQUIRED for access to the building, restrooms, and for after-event cleanup. Custodial Details and associated billing shall begin no less than thirty minutes prior to the scheduled arrival of the event's organizer. The number of staff needed and the rate for those staff members depends on the timing and location of the event, and will be charged accordingly.

Custodial Detail hours in addition to the three hour minimum shall be prorated and billed at the rate of $67.20 per hour. Portions of hours will be rounded to the next full hour for billing purposes.
What time will the event organizers arrive?*

Hour Minutes

AM/PM Option
Is this reoccurring?*
If reoccurring, please describe. *
E.g. This event will happen every Wednesday until the end date. Please also include any dates during this period of time where the event will NOT take place.
Expected attendance*
Is this an Arlington Public Schools and/or Town-sponsored event?
If your organization is not APS or the Town of Arlington, select no.
Certificate of Liability **required if this is not an APS or Town sponsored event***

Cancelof
Will Police and/or Fire detail be required?*

YesNo
Facility Information
School where rental is located*

Arlington High SchoolBishopBrackettDallinGibbsHardyMenotomy preschoolOttosonPeirceStrattonThompson
Arlington High School Spaces*

Classroom(s)Main LobbySpyponder CaféCafeteriaCafeteria CourtyardForum StepsUpper CourtyardAuditoriumChorus RoomBand RoomDressing RoomMusic Practice RoomMedia CenterDiscourse labA&B Conference RoomPrincipals Conference RoomGuidance Conference roomLibraryImmersion LabMPS parking lotPeirce Field **booking limited to no later than 10pm on weekdays and 6pm on weekends**Turf 2 (baseball and soccer) **booking limited to no later than 10pm on weekdays and 6pm on weekends**Turf 3 (Softball) **booking limited to no later than 10pm on weekdays and 6pm on weekends**Front Lawn (ONLY available for APS and Town of Arlington)Large Gymnasium (16,000 sq ft) (ONLY available for APS and Town of Arlington)Climbing Gym (7,000 sq ft) (ONLY available for APS and Town of Arlington)Dance/Yoga Studio (3,000 sq ft) (ONLY available for APS and Town of Arlington)Black Box Theater (ONLY available for APS and Town of Arlington)Fitness Room (ONLY available for APS and Town of Arlington)Maker Space (ONLY available for APS and Town of Arlington)Production Studio (ONLY available for APS and Town of Arlington)Outdoor Amphitheater (ONLY available for APS and Town of Arlington)
Will you be using the auditorium balcony?*
Time that play/concert will begin*

Hour Minutes

AM/PM Option
Which entrance would you like to use?*

AHS Main Entrance (Mass ave)Back Entrance (through Cafeteria)
Will there be an open flame source (i.e. BBQ, candles, etc.)? If yes, you must secure a fire permit with the Town.*

YesNo
Bishop School Spaces*

Classroom(s)CafeteriaGymnasiumArt roomLibraryMusic RoomOther
Brackett School Spaces*

Classroom(s)CafeteriaGymnasiumArt roomLibraryMusic RoomOther
Dallin School Spaces*

Classroom(s)CafeteriaGymnasiumArt roomLibraryMusic RoomOther
Hardy School Spaces*

Classroom(s)CafeteriaGymnasiumArt roomLibraryMusic RoomOther
Peirce School Spaces*

Classroom(s)CafeteriaGymnasiumArt roomLibraryMusic RoomOther
Stratton School Spaces*

Classroom(s)CafeteriaGymnasiumArt roomLibraryMusic RoomOther
Thompson School Spaces*

Classroom(s)CafeteriaGymnasiumArt roomLibraryMusic RoomMulti-purpose roomOther
Gibbs School Spaces*

Classroom(s)CafeteriaGymnasiumArt roomLibraryMusic RoomBlack box theaterOther
Ottoson School Spaces*

Classroom(s)CafeteriaLower blue gymSmall side of blue gymUpper wooden gymLibraryOther
Menotomy Preschool Spaces*

Classroom(s)Conference RoomOther
Select all A/V needs*

MicrophoneProjectorSpeakersNone
Number of classrooms needed*
Will you need tables set up?*

YesNo
How many tables will you need?*
Will you need chairs set up?*

YesNo
How many chairs will you need?*
Will there be food or drink? **There is no food or drink allowed in the auditorium, gymnasiums, media center, discourse lab, or Black Box Theater.***

YesNo
If you will need parking spots, please indicate how many
Additional information you would like to share
Signature*

Clear
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Arlington Public Schools Facilities Rental Request

Contact Information

Event Information

Facility Information